Back to AI Automation
AI Live Meeting Assistant

Instant Information, Zero Interruption

Teams need instant information and insights during meetings without interrupting the flow of discussion. Our AI provides written feedback, suggestions, and instant data retrieval on screen every 1-2 minutes.

35%
Meeting Efficiency Improved
Marketing agency improvement
50%
Faster Decision Making
With instant data access
100%
Action Items Captured
Accurate automatic tracking

The Challenge

Teams need instant information and insights during meetings without interrupting the flow of discussion.

Real-World Example
Marketing team meeting to finalize Q4 campaign strategy. Mid-discussion scenarios:

Scenario 1 - Pricing Discussion:

Team debates pricing for new product launch

Old way:

Someone volunteers to look it up, breaks meeting flow, 5 minutes of waiting

AI way:

AI heard the question, already displaying competitor pricing comparison on screen within 10 seconds

Scenario 2 - Budget Constraints:

Discussion about Instagram ad spend

Old way:

Meeting paused while someone logs into accounting software

AI way:

Budget breakdown appears on screen with YTD spending and remaining allocation

Scenario 3 - Data-Driven Decisions:

Debating which content performs best, need last quarter's engagement metrics

Old way:

"Let's table this and revisit when someone pulls the data"

AI way:

Analytics appear instantly, discussion continues with data-backed insights

Our Solution
Our AI meeting assistant:

Listens to your meeting in real-time (in-person or online)

Displays written feedback and suggestions on screen

Provides relevant information without voice interruption

Offers pricing insights, market data, and recommendations

Answers questions instantly (e.g., "What's the current Bitcoin price?")

Acts like an additional team member with vast knowledge and internet access

Key Feature: Non-disruptive—provides written guidance every 1-2 minutes without interrupting speakers.

How It Works

A simple setup that transforms meetings with real-time intelligence

1

Setup

Start your meeting (conference room or video call) and launch AI assistant on shared screen/display. AI begins listening and analyzing immediately.

2

Real-Time Intelligence

During meeting, AI listens and displays relevant information, insights, and suggestions on screen every 1-2 minutes without interrupting speakers.

3

Instant Data Access

When questions arise (pricing, budget, metrics), AI retrieves and displays answers on screen within 8-10 seconds without breaking meeting flow.

4

Action Items & Summary

AI automatically captures action items, tracks commitments, and delivers complete meeting summary immediately after meeting ends.

Sample AI Display Updates

During Meeting Discussion
[Discussion about expanding to European markets]
┌─────────────────────────────────────────┐
│ 📊 European Market Entry Considerations │
├─────────────────────────────────────────┤
│ • Germany: Largest economy, €3.8T GDP │
│ • France: 67M population, strong retail │
│ • Regulatory: GDPR compliance required │
│ • Avg. market entry cost: €250K-500K │
│ │
│ 💡 Suggestion: Start with Germany/France│
│ Both have your target demographic │
│ profile (age 25-45, urban, tech- │
│ savvy consumers) │
└─────────────────────────────────────────┘
Instant Data Retrieval (8 seconds)
[Team member asks about logistics costs]
┌─────────────────────────────────────────┐
│ 🚚 EU Shipping Costs Comparison │
├─────────────────────────────────────────┤
│ DHL Express: €25-45 per package │
│ FedEx International: €28-50 │
│ Local carriers: €15-30 (slower) │
│ │
│ Bulk shipping: 15-20% discount available│
│ Customs duties: 0-5% (varies by product)│
└─────────────────────────────────────────┘

Real-Time Intelligence Features

Powerful capabilities that make meetings more productive and data-driven

Instant Data Retrieval
Market statistics, competitor information, financial data, stock prices, historical performance, and industry benchmarks appear instantly on screen.
Smart Suggestions
AI notices unrealistic timelines, budget issues, or problematic plans and provides alert-based suggestions without interrupting discussion.
Document & Resource Finder
Proactively surfaces relevant documents, proposals, and resources based on discussion context.
Action Item Tracking
Automatically captures commitments and action items with assigned owners and deadlines mentioned during the meeting.
Meeting Analytics
Real-time speaking time distribution, topic coverage, time allocation analysis, and efficiency suggestions.
Multi-lingual Support
Provides real-time written translations on screen for international teams, maintaining context across languages.

Advanced Capabilities

Smart Suggestions Example
⚠️ TIMELINE ALERT

Current plan: Hire 5 developers by Dec 15

Average tech hiring cycle: 45-60 days

Suggested: Start recruiting immediately or adjust launch date to accommodate hiring reality

Action Item Tracking
✅ ACTION ITEMS (Auto-captured)
  • • Sarah: Send revised proposal to client (by Nov 10)
  • • Mike: Research vendor alternatives (by Nov 12)
  • • Team: Review budget allocation (by Nov 15)
Meeting Analytics
⏱️ MEETING EFFICIENCY

Speaking time distribution:

Sarah: 28% | Mike: 22% | Jennifer: 18% | Others: 32%

Topics covered: 6/8 on agenda

💡 Suggestion: Finance discussion may need more time

Multi-lingual Support

International team meeting with members speaking different languages:

• AI provides real-time written translations on screen

• Japanese team member speaks, AI shows English summary

• Maintains context across languages

Real-World Applications

How different teams use AI Live Meeting Assistant to transform their meetings

Executive Board Meetings
  • Instant access to financial statements, KPIs, market data
  • Historical decision context
  • Regulatory compliance checks
  • Risk assessments for proposed initiatives
Sales Team Meetings
  • Real-time pricing calculations with discount scenarios
  • Competitive positioning information
  • Customer history and preferences
  • Market opportunity sizing
Product Development
  • Technical feasibility insights
  • User research data
  • Feature comparison with competitors
  • Resource requirement estimates
Crisis Management
  • Real-time news monitoring
  • Social media sentiment analysis
  • Stakeholder contact information
  • Crisis communication templates

Sample Meeting Transformation

See the dramatic difference AI makes in meeting efficiency

Before AI Assistant
90-minute strategic planning meeting
7 times discussion paused to look up information
12 minutes spent waiting for data
3 questions tabled for "later research"
45 minutes creating action items and summary
With AI Assistant
75-minute strategic planning meeting (more efficient)
Zero interruptions for information retrieval
All questions answered in real-time
Data-backed decision making throughout
Complete action items and summary delivered immediately

Real Results

Measurable impact from companies using AI Live Meeting Assistant

Marketing Agency
Meeting efficiency:+35%
Faster decisions:+50%
Action items:100% accurate

Team satisfaction: 7.2 → 9.1/10

Investment Firm
Research staff:-60% reduction
Decisions:Real-time market data
Compliance:Automated checks

Annual savings: $120K

Product Team
Productivity:+40%
Meetings:-25% reduction
Documentation:Better quality

Faster time-to-market for features

Impact Story

A consulting firm implemented the Live Meeting Assistant across all client meetings. Within 3 months, they reported:

  • 40% more efficient meetings
  • Clients praised the "impressive preparedness and data-driven insights"
  • Won 3 major contracts partially attributed to the competitive advantage demonstrated during pitch meetings

The AI's ability to instantly answer client questions with data and research during live discussions was cited as a decisive factor.

Best Practices & Setup

Ensure optimal performance and results

Display Setup
  • • Large screen visible to all participants
  • • AI occupies 1/3 of screen, presentation/content on 2/3
  • • Unobtrusive but always accessible
Customization
  • • Configure AI for your industry (tech, finance, healthcare, etc.)
  • • Connect to your data sources (CRM, databases, file systems)
  • • Set update frequency (every minute, on-demand, keyword-triggered)
Privacy & Security
  • • End-to-end encryption for sensitive discussions
  • • Configurable data retention policies
  • • Option to disable recording for confidential topics
  • • SOC 2 Type II compliant

Ready to Transform Your Meetings?

Join teams improving meeting efficiency by 35%+ with AI-powered real-time intelligence and instant data access.